1099 Reporting to Goverment - Program updates needed
(Posted By: Lisa Sick 01/20/2006 )

We have some PTF's that need to be applied for the following packages before running 1099's or W2's

PAYROLL
PATRONAGE
ACCOUNTS PAYABLE - Misc 1099's

ACCOUNTS PAYABLE

The latest ptf's for alignment and printing items in box 3 of the misc 1099 for AP vendors are listed below.

Please note that rent is box 1, other income is box 3, attorney fees are box 14 and non-employee compensation is box 7.
Box 7 should be blank in the vendor master file.

Also, please pull the patronage ptf's regarding 1099, even if you do not use the patronage system.

Version 5 Version 6

5UA5574 6UA2503


PAYROLL

The government requires Combat Pay to be identified on the W2 Electronic filing information even though you may not pay anyone for this.
So pull the appropriate ptf for your version to have that field in your w2 electronic filing data to the government.

Version 5 Version 6

5UA5561 6UA2440


For those who alphabetize their employees by first name, pull the following ptf to accomodate this on the W2's.

Version 6 only

6UA2468

PATRONAGE - These are changes to the wording on the letters and the length of the city and state fields.

Version 5 Version 6

5UA5533 6UA2360
5UA5569 6UA2487
6UA2441
6UA2442
6UA2443
6UA2504


Also, please check to be sure the address, city and state are in the 1099 file for the IRS.

You can do this AFTER running option 14. Process 1099 File for Govt Media from the Government Reporting Menu by
typing in the following on any menu:


DSPPFM and press F4.
Enter 1099 for the file name.
Enter COxDATA for the library. (where X is your company letter)


Display Physical File Member (DSPPFM)

Type choices, press Enter.

File . . . . . . . . . . . . . . > U91099 Name
Library . . . . . . . . . . . > COxDATA Name, *LIBL,
Member . . . . . . . . . . . . . *FIRST Name, *FIRST,
From record . . . . . . . . . . 1 Number, *END,


Use the F20 key to shift the screen to the right to column 131 and you should see customer names.
Use the F20 key to keep shifting to the right and you should see the city and state.

If you do NOT see the city and state fields, please call the help desk so we can fix this!


Please run a few of the 1099's on blank paper first to verify information and alignment.


If you need assistance with printing the letters or submitting the 1099 file to the IRS, you can view the
latest documentation at our web site at www.agvantage.com or call the help desk at 1-877-282-6353.


If you are an ASP customer, these ptfs have been applied so the 1099's should be ready to print.
However, please check to be sure the city and state fields appear on the screen for patronage.

For additional help, please contact Support by calling (877)282-6353 or via email at support@agvantage.com.